AI Use Register
See what is in use. We document approved, trial, planned and team-declared AI tools and use cases in one maintainable register.
SERVICE 06 / 07
Make everyday AI use visible and accountable
AI Governance Setup.
Know where AI is used — and who is responsible for it.
The customer problem
AI is already in use, but nobody has the full picture.
Teams test new tools, add AI to familiar software and create their own working methods. The company may know some of these uses, but not what data they touch, who checks the results or who can stop them.
We turn that scattered activity into one practical operating model. Your team can see each use case, apply the right controls and know who makes the important decisions.
VisibilityApproved, trial, planned and team-declared AI uses in one register.
ResponsibilityA named owner, reviewer and pause authority for each use case.
Five practical areas
Give every AI use case a place, a control level and an owner.
The setup covers the documents and decisions needed to manage everyday AI use without creating a governance programme that only lives in slide decks.
Risk & Control Matrix
Set the control level. We assess data sensitivity, autonomy, who may be affected, the consequence of an error and whether the action can be reversed.
AI Ownership Map
Name the owner. Each use case receives a business owner, a person who reviews quality and a person authorised to pause its use.
AI Use Case Playbooks
Write the operating instructions. Five detailed playbooks cover the task, permitted data and access, quality measure, human review and escalation route.
Monthly Governance Review Kit
Keep the governance record current. You receive a new-use-case approval form, a change log and a monthly agenda for reviewing tools, incidents, controls and ownership.
A fixed setup
A practical governance system your team can keep using.
The scope covers up to three teams and up to 20 identified AI use cases. We agree the source material, contacts and review dates before the 15-business-day delivery period starts.
01Documents
The register, matrix, ownership map, five playbooks, approval form and monthly review kit.
02Handover
An executive summary, a 90-day action plan, a recorded walkthrough and one written revision round.
03Meeting load
Mostly by email and secure source submission, with an optional 45-minute handover meeting.
Delivered asynchronously
Send the evidence. Review the decisions in writing.
We use your tool lists, policies, use-case descriptions and named contacts. Clarifications and approvals happen by email, and the final walkthrough is recorded for the people who need it.
- 01Collect
Confirm the teams, tools, policies and known AI use cases.
- 02Register
Document each use case, purpose, status, data and current owner.
- 03Assess
Propose a practical control level and required human review.
- 04Assign
Confirm owners and write the five detailed operating playbooks.
- 05Handover
Deliver the review kit, action plan and recorded walkthrough.
Who this is for
Best for a company already using AI across more than one team.
Best fit
A company with 50–500 employees, several AI tools or experiments, no common use register and no full-time AI governance owner.
Can usually be agreed by email
One company, up to three teams, up to 20 known use cases and people available to confirm ownership and current practice.
We need to discuss it first when
The work involves regulated or high-impact automated decisions, highly sensitive data, unclear ownership or a multi-country enterprise governance programme.
Operational governance
This service provides a practical operating model, not legal advice, an AI Act certification, a compliance audit or a penetration test. Your legal adviser confirms applicable obligations and formal classifications. Available only to companies with no link to Finland and for actual use in selected European markets outside Finland. Ambiguous cases require manual eligibility review.
Make AI use easier to see, approve and manage.
Email us the teams involved, the number of known AI tools or use cases and the person responsible for the project. We will confirm whether the fixed scope fits.
Ask about AI Governance Setup